EMBASSY OF INDIA, ADDIS ABABA
Consular Wing
Tel. 00251-11-1235538-41; Fax 00251-11-1235547-48
E-mail indemb@ethionet.et
Please check the following points before submitting the passport application:
13. Pl. submit the application before 11.30 a.m. The applicant has to come in person for this purpose.
Applications for all passport/consular services (like issue of new/duplicate passports, renewals and miscellaneous services on passport, attestation of documents etc.) are accepted at the Embassy between 09:30 AM and 11:30 AM on all working days (Monday to Friday). Saturday and Sunday are closed holidays. The passports and other documents, irrespective of date or time or submission, are delivered only between 4:30 to 5:30 PM on working days.
Your passport is a valuable document. It should always be kept either in your own custody or in the custody of a person duly authorised by you. If lost or destroyed, the fact and circumstances should be immediately reported to the nearest Indian Mission/Post and the local police.
Your passport must not be altered or mutilated in anyway nor any endorsement made on it by any person other than a duly authorised official of the Government of India.
The maximum life of an India Passport is ten (10) years from the date of issue. Please ensure that you obtain a fresh passport within one year before its expiry, as issue of new passport, after expiry of previous passport, could take a number of weeks.
Please keep a photocopy of your passport in a safe place. In the event of loss or damage of the original passport, its photocopy helps the applicant in providing important passport details, which are necessary to process the application for duplicate passport. Without these details, issuance of duplicate passport may be delayed.
It is an offence under the Passport Act 1967 to give false information in the Application. Passport facilities can be denied on grounds of suppression of factual information, submission of false particulars, wilful damage of passport and for making unauthorised changes in the passports.
Your passport can be impounded or revoked by the Government of India under the provisions of the Passport Act 1967 in which event you will have to surrender the passport to the nearest Indian passport issuing authority.
Application forms should be filled in fully, legibly (in capital letter) and accurately and submitted with the passport. Misrepresentation of facts may result in denial of passport/consular service. Applications received with incomplete details will remain unprocessed.
Every child should have a separate passport.
WARNING
If a holder of an Indian Passport acquires nationality of another country, he/she must immediately surrender his/her Indian Passport forthwith to the nearest Indian Mission/Post abroad. Unauthorised possession of an Indian Passport shall constitute an offence punishable under the Indian Passports Act, 1967.
An Application for a new passport can be made within one year before expiry of the old passport. For this purpose, an Application Form for an Indian Passport along with your expiring passport, three recent photographs, a copy of ‘Resident Permit in Ethiopia’ and an affidavit should be submitted.
Extension of Short Validity Passport
The validity of this passport can be extended up to 10 years from the date of issue. In the case of minors (up to 18 years), the passport will be extended up to 5 years from the date of issue. Application Form for extension of validity along with three photographs should be submitted. References may be required to be made to the competent authorities in India, or Indian Missions/ Posts abroad.
Duplicate Passports (in lieu of lost/damaged Passports)
Please submit your application with the following documents:
Original Police Report intimating about loss of passport.
Eight photographs.
Additional information form for issue of duplicate passports. Form to be obtained from the Embassy.
Clear Photocopy of previous (lost) passport.
Statement giving details of the date/place/circumstances of the loss of passport.
Copies of any document indicating the personal particulars and the nationality status of the applicant. (The originals may also be required to be shown to the Embassy.)
One copy of the relevant affidavit.
It normally takes at least about 3 months to complete the verification process before duplicate passports can be issue. Duplicate passports are issued only on receipt of clearances from the concerned authorities in India. Applicants are, therefore, requested to refrain from making written/e-mail/telephone inquires during this period. Applicants are required to personally come to the Embassy for a duplicate passport in lieu of a lost/damaged passport.
It is important to furnish full, accurate and truthful information in the form. Misrepresentation of facts may result in denial of passport facilities. Applications received with incomplete details will not be processed. IN case of second loss/damage a triplicate passport is issued with a warning letter. Application in respect of habitual losers of passports require even longer periods for processing.
For change of name or surname, consequent to marriage/divorce, please submit original marriage certificate or the original ‘order’ from the court pertaining to divorce along with photocopies and husband’s/wife’s passport.
In all other cases of change of name/surname in the passport, the change has first to be advertised in a daily newspaper, both in Ethiopia and India (circulation in the area of your permanent and present residence). Original newspapers are required to be submitted. A sworn affidavit is also to be submitted along with application. Service is provided after a waiting period of 30 days from the date of publication of advertisement in the newspaper.
Applications for change in date of birth not entertained unless accompanied by a Court Order issued by a judicial officer not below the rank of First Class Magistrate in India. Clarificatory orders/certificates of other authorities (who had issued the Date of Birth certification presented to the original Passport Issuing Authority) conveying any amendment may be produced before the Embassy for consideration.
Every child should have a separate passport. For applications for passport for a child, it is necessary to submit photocopies of the child’s birth certificate, passports of the parents, Residential Permit, and family certificate. The originals of these documents are also required to be presented before the Consular Officer at the time submitting the application form.
An Emergency Certificate (one way travel document) which authorities an Indian to enter India, is issued to a citizen of India whose passport has been lost, stolen or damaged an to whom new passports cannot be issued without approval from India. This is primarily with the objective of ensuring their return to India. The final decision of issuing an Emergency Certificate is subject to a detailed examination of the request by the Embassy. It might also require certain clearances from the concerned authorities in India and/or the concerned Indian Mission/Posts abroad.
All Indian nationals who are residents in Ethiopia are required to register the birth of their children in the Embassy within six months from the date of birth. The applicants are required to submit the following documents for registration of birth of the children.
Photocopies of parent’s passports
Copy of resident permit in Ethiopia
Birth certificate issued from the local authorities in Ethiopia
Note: Original documents are also to be submitted along with photocopies for verification. If registration is not made within six months from the date of birth of children, prior clearance of Ministry shall be required for registration and passport, which may take between three to six months.
Death of Indian nationals residing in Ethiopia and Djibouti can be registered with the Embassy. The following documents are required to register the death:
Death certificate issued from the local authorities in Ethiopia and Djibouti.
Passport of the deceased for cancellation.
Resident permit in Ethiopia and Djibouti of the deceased. Note: Original documents are also to be submitted along with photocopies for verification.
Embassy’s “No Objection” for sending human remains
The mandatory documents required by the Embassy for processing the request should include a copy of the Death Certificate and a certification letter from the mortuary that the body has been properly embalmed and sealed in a casket. For sending urns containing human ashes, a copy of the Death Certificate and a certificate from the crematorium stating the urn contains nothing except the cremated remains of the deceased and that it has been sealed properly should be submitted to the Embassy. The passport of the deceased should also be presented with the application for its cancellation. All documents are required to be submitted in duplicate (original and photocopy)
Fee for Passport and Consular Services
Fee should be deposited in cash at the counter, and the receipt obtained. COPY OF DETAILS WORD FORMAT
No refunds: Fees once received, cannot be refunded, even if the application is withdrawn or it service cannot be rendered.
|
Details of Service |
Fees |
|
|
|
US$ |
Ethiopian Birr |
|
|
|
Passport |
|
||
|
Issue of new passport (36 pages & 10 years validity) |
40.00 |
500.00 |
|
|
Issue of new passport (Jumbo booklet 60 pages & 10 years validity) |
50.00 |
630.00 |
|
|
Issue of duplicate passport (36 pages) |
125.00 |
1570.00 |
|
|
Issue of duplicate passport (Jumbo booklet 60 pages) |
140.00 |
1750.00 |
|
|
Issue of passport for minor children (up to 18 years of age and 5 years validity) |
25.00 |
320.00 |
|
|
Miscellaneous services on Indian passport (addition/deletion of name of spouse, change of address, change of name/maiden or married status, etc.) |
10.00 |
130.00 |
|
|
Miscellaneous Services |
|
|
|
|
Affidavit/ Documents Attestation relating to sale/purchase of real estate etc |
20.00 |
250.00 |
|
|
Birth Certificate/Registration |
20.00 |
250.00 |
|
|
Death Certificate/Registration |
No Fee |
No Fee |
|
|
Documents Attestation |
10.00 |
130.00 |
|
|
Documents Relating to Trade & Commerce Attestation |
50.00 |
630.00 |
|
|
Emergency Certificate |
5.00 |
70.00 |
|
|
Emigration Clearance Waiver |
10.00 |
130.00 |
|
|
Family Certificate |
20.00 |
250.00 |
|
|
Life Certificate |
No fees |
|
|
|
Marriage Certificate |
50.00 |
630.00 |
|
|
Police Clearance Certificate |
20.00 |
250.00 |
|
|
Translation Attestation |
20.00 |
250.00 |
|
|
Any other Miscellaneous Certificate as per the local requirement in Ethiopia |
20.00 |
250.00 |
|
Application forms for passports and miscellaneous services can be collected from the reception counter at the Embassy from MONDAY TO FRIDAY between 9:30 and 11:00 AM, except Holidays.
(Click here to download Passport and Miscellaneous Application Forms)
Please check with the consular section for any changes by the following Address
For enquiries: Embassy of India, Kebena, Aware, Next to Bel Air Hotel
P.O. Box 528 Addis Ababa (ETHIOPIA)
Tel: 00251-11-1235538-41
Fax:00251-11-1235547-48
Please e-mail to: cons.addisababa@mea.gov.in